Privacy Policy
PRIVACY POLICY STATEMENT
1.Statement
The Hong Kong Paralympic Committee, as a Data User, respects personal data privacy and is committed to fully implementing and complying with the data protection principles and all relevant provisions of the Personal Data (Privacy) Ordinance (Cap 486) and the codes of practice issued by the Privacy Commissioner for Personal Data. The Hong Kong Paralympic Committee is equally committed to ensuring that all its officials, staff and agents uphold these obligations. The Hong Kong Paralympic Committee undertakes to:
1.1 collect personal data directly related to the functions and activities of the Hong Kong Paralympic Committee only for lawful purposes, and by lawful and fair means;
1.2 take all reasonably practicable steps to ensure that personal data are accurate, up-to-date and kept no longer than necessary;
1.3 use the personal data collected only for purposes or directly related purposes for which the data were to be used at the time of collection, unless the Data Subject concerned has given his consent to a change of use or such use is permitted by law;
1.4 take all reasonably practicable steps to ensure that personal data are protected against unauthorized or accidental access, processing, erasure, loss or other use;
1.5take all reasonably practicable steps to ensure that the public is informed of the kinds of personal data that the Hong Kong Paralympic Committee holds and the purposes for which the data are to be used; and
1.6 permit Data Subjects to access and correct their personal data and process the data access / correction requests in a manner permitted or required by law.
2.Types of Personal Data Processed by Hong Kong Paralympic Committee
The Hong Kong Paralympic Committee, in the course of its operations, may process the following types of personal data of Officers, Committee Members, members, athletes, staff, participants and other individuals:
2.1 Identification data (e.g. name and Hong Kong Identity Card / passport details);
2.2 Personal details (e.g. age, sex, date of birth, marital status, occupation, address, telephone number, e-mail address and other contact details);
2.3 Employment record (e.g. job applications, past and present staff’s job particulars, details of salary, payments, benefits, leave, training records, group medical and dental insurance records, mandatory provident fund schemes participation, performance appraisals, and disciplinary matters);
2.4 Payment details (e.g. bank / credit card details, for enrolment into events / activities);
2.5 Health information (e.g. data from medical / anti-doping tests and emergency contact details);
2.6 Vehicle information (e.g. car plate number, for the use of parking facilities at the Olympic House or at venues of events / activities); and
2.7 Images (e.g. photo of an individual participating in Hong Kong Paralympic Committee’s events / activities, and image of a visitor to the Olympic House captured by CCTV system).
3.Purposes for Processing Personal Data
3.1 The purposes for which the Hong Kong Paralympic Committee processes personal data are:
3.1.1 To verify an individual’s identity in accessing and using the Hong Kong Paralympic Committee’s facilities, services and events;
3.1.2 To ensure compliance with the rules and regulations of the Hong Kong Paralympic Committee and that of international sports governing bodies;
3.1.3To maintain and develop services, including programmes, activities, and events;
3.1.4To enable athletes and officials to participate in international multi-sports Games, including the selection of potential athletes into the Hong Kong, China Delegation;
3.1.5 To organize, conduct and promote the Hong Kong Paralympic Committee’s events / activities;
3.1.6 To maintain relationships with the Hong Kong Paralympic Committee’s members
3.1.7 To handle complaints / enquiries as appropriate;
3.1.8 To carry out surveys and statistical analyses;
3.1.9 For purposes related to recruitment of staff, manpower management, and maintenance of employment relationship;
3.1.10For maintaining the security of the Hong Kong Paralympic Committee’s facilities and events; and
3.1.11 Where otherwise reasonably necessary for the Hong Kong Paralympic Committee to carry out its functions.
4. Lawful Basis for Processing Personal Data
4.1 Hong Kong Paralympic Committee only processes personal data where there is a lawful basis for doing so.
